We engineered a Vendor & Logistics Sync Engine that integrates directly with the event’s master production schedule. Instead of manual follow-ups, the system autonomously tracks critical milestones across the supply chain—verifying vendor payments, confirming requirements for artists, and tracking asset deliveries. The engine cross-references these inputs against the "Run of Show" database, automatically flagging potential bottlenecks (e.g., "Stage fabrication delayed by 4 hours") and alerting the relevant department heads before they impact the critical path.
The system transformed the operational workflow from reactive firefighting to predictive management. By automating routine vendor verifications and logistics check-ins, the production team reduced manual coordination hours by 60%. The "Live Ops Dashboard" provided leadership with a granular, real-time view of the entire festival infrastructure, ensuring that decision-making was driven by accurate status data rather than panicked phone calls.
Mayaank Kothari
CEO
